Online Management of Governance Meetings

Go all-digital for your boards of directors and governance committees, in complete security.

More than 3500 companies trust us.

Improve efficiency and security by digitizing your meeting organization

With the Oodrive Meet SaaS solution, board secretaries and executive assistants can efficiently organize board meetings and other committees—face-to-face or by video, but above all, paperless! All on a single, ultra-secure platform.

Organize your meetings face-to-face or remotely: plan, set the agenda, send invitations, reminders, and update notifications, etc.
Plan in advance: reserve agendas and create recurring events in administrators’ schedules using the “Save the Date” function.
Add a secure videoconferencing link directly to the meeting: the essential Microsoft Teams or the sovereign Tixeo.
Secure exchanges: distribute the attendance sheet with an electronic signature of evidential value and publish anonymous or show-of-hands votes.

Share all your documents in a single space

In a single board portal, each participant can easily find the information they need: work schedules, agendas, and all the documents required for the meeting.

Productivity: significantly reduce the preparation time for your meetings.
Simplicity and efficiency: facilitate collaboration and exchanges between board members with an intuitive cloud solution, customized in your corporate colors.
Mobility: access the agenda and sensitive documents anytime, from your computer, laptop, or tablet.
Peace of mind: avoid the stress of last-minute changes and alert participants to updates with a single click.
Savings: eliminate printing costs and reduce your carbon footprint.

Keep your discussions confidential

Oodrive Meet ensures the security of your governance and strategic meetings from preparation to closure. The confidentiality of board meetings is guaranteed from start to finish on your customized board portal.

Protect board files with the most secure solution on the market: sovereign hosting, platform and solution certified SecNumCloud by ANSSI and audited every 6 months.
Offer exceptional security with encrypted sessions and content, and strong two-factor or biometric authentication.
Comply with governance codes with clear and rapid access to documents for board meetings.
Configure security options independently: granular management of access rights by user & document, traceability of actions, alerts in case of anomalies, password policy, etc.
Use the most secure videoconferencing solution on the market thanks to native integration of Tixeo, the only secure videoconferencing technology certified by ANSSI.
Choose the hosting mode that suits your needs: public cloud, private cloud, SecNumCloud-qualified private cloud.

Our customers say it best

« Only people who need to see confidential data should be able to access it. That’s what Oodrive Meet makes possible. »

Wilfried Laumond

Head of Cyber Security Risk & Services, Sanofi

« We use Oodrive Meet for all our board meetings, so that everybody – including independent members – has the same fast and secure access to the confidential documents they need to see. »

Jelle Jacquet

Deputy Chief People Officer

Manage your entire meeting cycle

Before the meeting :

Collect, co-edit, and publish documents and files.
Draft the agenda and publish the meeting.
Send and manage invitations.
Organize votes.

During the meeting:

Generate a videoconference link.
Publish an attendance sheet and sign it electronically with Oodrive Sign.
Consult and annotate documents.
Vote anonymously or by show of hands.
Take meeting notes.

After the meeting :

Share the minutes.
Access meeting documents and files.
Analyze usage.

FAQ - What is a virtual boardroom?

Learn about secure conferencing, trusted environments, and more with our FAQs.

A virtual boardroom is a digital solution used for preparing and holding governance meetings. Operating as a bubble independent of the company’s computer network, it keeps stored data secure and discussions confidential.

A virtual boardroom has several advantages: it simplifies governance body organisation, it keeps documents secure and discussion confidential, and it saves time and money by drastically reducing paper use.

The information used before, during and after governance meetings is critical, and includes financial or strategic data, trade secrets, or sensitive discussions within the governance committee. If this data is stolen, lost or altered, the future of the organisation is put at risk.

Contact an expert

Our team will be happy to help you find the perfect combination of products and solutions.